Accounts Payable Representative
Lake Trust Credit Union

Job Info

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Accounts Payable Representative

More Than A Job!

Why do you work each day? To us, our jobs are not just something we do to make a living, it's a way to live. We work to support our members; whether celebrating moments of joy, finding a solution to an obstacle, or offering encouragement through a time of struggle. The worth of our work isn't measured in dollars and cents, it's seen in our communities and felt by the people who believe in us.

Benefits Include

• Financial wellbeing services
• 401(K) matching with up to 5% match
• Reduced health insurance
• Employee wellbeing services
• DE&I initiatives
• Work-life balance

Job Summary

This position is responsible for ensuring that credit union bills are properly approved and paid in a timely manner and that all payment types used to pay credit union expenses are properly approved, recorded in the Accounts Payable (A/P) system and posted to the correct general ledger accounts. It is also responsible for ensuring that an IRS W-9 form has been received and filed in Accounting for all vendors that we do business with and that 1099 MISC forms generated from the A/P system are correct and sent to vendors by the IRS deadline date. It also reconciles assigned general ledger accounts to supporting detail and processes WireXchange wire transfers.

What You'll Do

• Uploads vendor invoices into Prologue AP Workflow for approval by Managers
• Scans accounts payable invoices into the AP system to create checks for payment and/or create an ACH payments file for timely payments of vendor invoices.
• Ensure other vendor payment types (wire transfers, online payments, etc.) are properly approved and scanned into the AP system
• Ensures we receive IRS W-9 forms from all vendors we do business with
• At year-end generates 1099 MISC forms from the A/P system, verifies that the forms are correct, and mails them out to the vendor by the required date.
• Upon request, generate A/P reports for Managers or other staff members for vendor payment research purposes.
• Works with Managers to help resolve vendor payment issues.
• Provides vendor information for the credit union's 990 tax return.
• Provides information on vendors who received payments of $100,000 or more from the credit union for the Board of Directors Asset Protection Monitoring Report.
• Ensure all entries posted to the Suspense: Expense Checks general ledger account, clear out of the account in a timely manner and are posted to the correct general ledger expense account.
• Processes check requests and makes sure the form is properly approved and the correct general ledger expense account is used.
• Post DNA transactions to clear cash box one outages.
• Processes official check and money order stop payments.
• Prepare monthly reconcilements for various general ledger accounts; research and correct outstanding reconciling items.
• Prepares and posts month-end general ledger elimination entries for the Member Financial Services CUSO.
• Prepares month-end statements for the Member Financial Services CUSO.
• Assists with providing accounting information to our external auditors and our regulatory examiners.
• Prepare year-end financial statement footnotes for our external auditors.
• Prepare WireXchange wires for processing, verification and release.
• Participate in projects, duties and responsibilities as needed or assigned, activate, deactivate, maintain and/or replace all building access cards for employee, guests, auditors and/or cleaning crews according to procedures; work with business units for appropriate building keys and/or lock replacement; grant and maintain all alarm codes authority for employees.
• Serve as backup for related positions and duties as needed.
• Perform other duties and responsibilities as required or assigned

Knowledge, Skills and Abilities

• Uses judgment to determine whether to escalate concerns, problems or other issues to department management.
• Challenges assumptions to identify new alternatives for performing functions.
• Ability to gather data and when appropriate, analyze facts and data for solutions.
• Ability to work collaboratively and independently as appropriate in the accomplishment of work.
• Is resourceful in identifying sources of data and information and learns where to find the most relevant information for solving problems.
• Ability to analyze processes and determine the most effective ways to achieve operational excellence.
• Ability to perform work with limited supervision and handle basic issues and problems. Refers more complex issues to manager.
• Ability to communicate effectively with members of the department and other staff members in other departments of the credit union.
• Proven ability to support a strong Brand Promise and a culture of member/customer service culture.

What You'll Bring

• Associates degree in business related field accounting preferred, or seven to twelve (7-12) months experience working in accounting position.
• Demonstrated proficiency in Microsoft Excel

What You'll Get

We know that pay and benefits are important. And, we've really got that covered. But, we also know that those are not the only things that you need to decide if this is the place for you. Join our team of Lake Trusters and you'll enjoy:

• Working with an energetic team focused on making our members wildly successful
• An opportunity to work with others that have your back every step of the way
• Opportunities to make a difference both inside and outside of our walls
• Being treated like you are more than the work you do
• Must be a tech savvy individual who has a high degree of adaptability to adjust quickly to change and priorities.

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