Admin Services Coordinator - Hospital Dentistry Institute
University of Iowa

Job Info

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The College of Dentistry is seeking a Administrative Services Coordinator for the Hospital Dentistry Institute. This role would assist the DEO and involves managing complex administrative tasks. Such as calendar coordination, communication liasion with multiple stakeholders and handling confidential information! If you have excellent time management and communication skills apply today! For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.

• Provide executive-level administrative support to DEO of the Hospital Dentistry Institute, managing complex calendar coordination and prioritizing appointments.

• Handle communications with deans, directors, department heads, and public/private officials.

• Manage phone inquiries, respond to patient and referring office requests, and escalate urgent issues.

• Coordinate meetings, prepare agendas, take minutes, and manage logistics for various events.

• Oversee incoming mail and administrative activities, ensuring consistency across staff.

• Monitor certifications, travel arrangements, procurement card expenditures, and departmental finances.

• Coordinate UIHC credentialing and manage external referrals through eDossea.

• Resolve patient documentation issues in medical and dental records (EPIC, Axium).

• Develop and maintain departmental reports, correspondence, newsletters, and informational materials.

• Serve as primary contact for faculty, staff, students, and the public, providing discretion in handling confidential information.

• And more!

Administrative Services Coordinator - PAA1

College of Dentistry - Hospital Dentistry (Iowa City, IA)

Salary: $52,934 to commensurate (Pay Grade: 2B)

Schedule: Monday - Friday, 7:30am - 4:00pm

May require occasional overtime.

REQUIRES:

• Bachelor's degree in business administration, or equivalent degree, or an equivalent combination of education and relevant experience.

• Excellent written, verbal, and interpersonal communication skills.

• Proficiency with word processing, spreadsheets, presentation, and calendaring software (i.e., Microsoft Office or Google).

HIGHLY Desirable:

• Considerable (5+ years) administrative experience, preferably in a healthcare environment.

• Excellent time management techniques, demonstrating the ability to adapt and handle multiple competing priorities.

• Experience maintaining confidential information.

• Transcription experience.

Desirable:

• Experience with electronic healthcare care record software (Epic/axiUm)

• Knowledge of University policies, procedures, and regulations.

• Relevant experience in a healthcare setting.

Position and Application Details:

In order to be considered for an interview, applicants must upload a Resume (and mark as "Relevant File") to their submission. A Cover Letter is recommended; 3 Names of Professional Reference may be required at a later date.

Job opening are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 2B
• Starting Salary Minimum: 52,934.00

Contact Information

• Organization: College of Dentistry
• Contact Name: COD-Requisitions@iowa.uiowa.edu
• Contact Email: COD-Requisitions@iowa.uiowa.edu

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