Administrative Assistant
Roth Staffing Companies

Job Info

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Job Title: Administrative Assistant
Location: Odenton, Maryland
Industry: Construction
Pay Rate: $22 - $26 per hour

Job Description:
Ultimate Staffing is seeking an experienced Administrative Assistant for our client in the construction industry. This role requires an organized, detail-oriented professional with previous experience in construction administration. The ideal candidate will assist in daily operations, support project management, and ensure the smooth running of administrative processes.

Key Responsibilities:

Provide general administrative support including answering phones, filing, and managing correspondence
Assist project managers with documentation, scheduling, and project tracking
Prepare and process contracts, submittals, change orders, and other construction-related documents
Maintain records for projects, ensuring all information is up-to-date and easily accessible
Coordinate with vendors, subcontractors, and clients as needed
Manage calendar appointments and schedule meetings
Perform data entry and manage project management software
Qualifications:

Minimum 2 years of administrative experience in the construction industry is required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with construction management software preferred
Strong organizational and multitasking skills, with excellent attention to detail
Ability to work independently as well as part of a team
Strong communication skills, both verbal and written
Reliable, punctual, and committed to providing excellent support to the team

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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