Administrative Assistant II - 525494
The University of Alabama

Job Info

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Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm; some nights and weekends.

Note to Applicants: Position is eligible for hybrid work subject to University policy.

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Assists the Office of Global Initiatives and Community Partnerships in helping the Capstone College of Nursing achieve its mission, vision, and goals. Communicates clearly and professionally with students, faculty, peers, and potential students. Manages correspondence adhering to UA guidelines from the Office of Global Initiatives and Community Partnerships to students, faculty, staff, and community partners. Supports the Associate Dean with managing all education within and abroad programs. Organizes and manages community events and partnerships. Oversees strategic communication and external relations from the office. Assists in development of various reports. Supports the Associate Dean of Global Initiatives and Community Partnerships by scheduling all appointments, meetings, conferences, and determining priorities and changes.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Skills and Knowledge: Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. Ability to handle multiple tasks effectively. Ability to problem-solve. Ability to critically think. Ability to maintain positive relationships with students, faculty, staff and administration.

Preferred Qualifications: Substantial planning and management experience.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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