Administrative Assistant II
Texas State University

Job Info

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Posting Number:

2024637

Posting/Functional Title:

Administrative Assistant II

University Pay Plan Title:

Administrative Asst II

Location:

San Marcos

Department:

Ingram School of Engineering

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$ 2,500 - $3,167

Job Category :

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

• Basic math, basic editing, and time management skills.
• Proficient with the Microsoft Office Suite.
• Competency in professional office etiquette.
• Experience working in a student-centered or customer-oriented environment.
• Professional handling of correspondence such as memos, letter, and forms.

Preferred Qualifications:

• Prior reliable experience in a university setting.
• Familiar with Texas State or similar software and forms.
• Prior experience with the Texas State hiring process.
• Prior experience assisting with purchasing capital equipment.
• Prior experience planning successful events and/or meetings.

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within the Ingram School of Engineering.

Job Duties:

• Reception: Coordinate office traffic. Manage general inquiries.
• Electronic Forms & Paperwork: Prepare and process electronic forms and/or paperwork as required.
• Accounting & General Office Operations: Process purchase orders from start to finish, recording transactions, reconciling accounts, resolving discrepancies, & monitoring/ordering office supplies.
• Documents & Correspondence: Prepare documents, correspondence, and reports based on oral and/or written instructions.
• Records Management & Data Processing: Collecting data/info, using record/filing systems to ensure security and confidentiality.
• Academic Operations: Including registration activities, tracking calendars, maintaining class schedules.
• Information Technology: Assist in maintaining Engineering website.

Additional Information to Applicants:

• You will be required to electronically attach a resume, cover letter, and list of references to your application.

Job Open Date:

07/23/2024

Job Close Date (posting closes at midnight):

08/06/2024

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

* Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
* Generous paid time off: vacation, holidays, sick days and many more!
* Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
* Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
* An inclusive Bobcat community: join our many social networks offered on and off-campus
* Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/48080

This job has expired.