Administrative Coordinator I
Sam Houston State University

Job Info

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Requisition:

202400364S

Title:

Administrative Coordinator I

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 08. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.

Occupational Category:

Technical/Para-Professional

Department:

COM Educational Affairs

Division:

Division of Academic Affairs

Open Date:

10/22/2024

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor's degree. Two years of relevant administrative assistant experience. Experience in Higher Education preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Performs administrative support duties for the Sam Houston State University College of Osteopathic Medicine by coordinating and providing administrative support for all activities in Medical Student Affairs and specific support for designated programs in the Division of Educational Affairs.

Primary Responsibilities:

Performs administrative support duties for the Office of Medical Student Affairs (MSA). Oversees support and logistics for all Medical Student Affairs programs at Sam Houston State University College of Osteopathic Medicine and specific support for designated programs in the Division of Educational Affairs. Coordinates administrative activities and services related to MSA office procedures, special analysis, project summaries and/or compliance functions. Involved in programmatic elements in the office which require development and distribution of materials. Maintains accurate records, schedules, and support for the office. Manages and reconciles Student Doctor travel arrangements and reporting. Answers phones, maintains calendars, and performs general clerical duties such as photocopying, faxing, mailing, and filing for supervisor and staff members. Schedules meetings and notifies participants of locations. Serves as a staff support to committees as needed. Compiles materials, prepares/provides agendas, records and distributes minutes for meetings. Provides administrative support for specialized activities and projects. Ensures the confidentiality of mail, correspondence and reports. Coordinates and provides logistical support for medical student event set-ups, meetings, or other special functions. Performs other related duties as assigned.

Other Specifications:

Requires detailed knowledge of university infrastructure, policies and procedures. Requires thorough knowledge of office systems. Coordinates with multiple vendors for returns and problem reconciliation. Ability to handle large volumes of data entry with speed and accuracy is critical. Work requires the ability to perform work of considerable complexity which involves working independently towards general results, devising new work methods, interpreting policy, or meeting new conditions necessitating a high degree of ingenuity, initiative, and judgment. Must be able to work collaboratively with coworkers and provide a high level of customer service at all times. May devote from 25% to 50% of time to routine contacts by telephone with employees of other work units in obtaining or supplying information relating to work. Must have the ability to solve operational problems and make suggestions for process improvement. Attention and care is required in the performance of duties to prevent injury to self or others.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/41304

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

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