Administrative Coordinator III - Assistant to the AVP of People & Procurement Operations (Inter...
Sam Houston State University

Job Info

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Requisition:

202400410S

Title:

Administrative Coordinator III - Assistant to the AVP of People & Procurement Operations (Internal Applicants Only)

FLSA status:

Non-Exempt

Hiring Salary:

This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category:

Technical/Para-Professional

Department:

Human Resources

Division:

Division of Finance and Operations

Open Date:

12/18/2024

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor's Degree in business, communications or related field. Four years relevant administrative assistant experience or experience in a related field. Experience in Higher Education and with Banner and PeopleAdmin is preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Must be a current Sam Houston State University employee in order to be considered for this position.

Nature & Purpose of Position:

Performs advanced and complex administrative support duties for the AVP of People and Procurement Operations (AVP) and is responsible for business operations within People and Procurement Operations (PPO).

Primary Responsibilities:

Performs administrative support duties for the AVP, working closely to provide efficient, confidential, and accurate management of the AVP's calendar, drafting of routine and special correspondence, preparation/submission of reports and presentations, monitoring budget and expenditures, and handles other business communications and functions in support of the administrator. Determines work priorities, evaluates work in progress and ensures PPO meets compliance deadlines. Acts as a liaison with and provides business support for PPO institutional departments providing tracking, monitoring, updating, and maintenance of policies, various State compliance requirements, purchasing, travel requests and reimbursements, budgetary issues, supply inventory, real estate and tenant communications, maintaining records, and facilitating a variety of personnel actions. Is responsible to ensure, and when necessary provide, HR reception. Provides information and services to both internal and external requestors. Oversees website and administers various employee programs/benefits and financial resources. Plans, arranges, and coordinates PPO meetings and development opportunities. Orders and maintains supply inventory. Conducts research for preparation and dissemination of information. Takes meeting notes and summarizes/reports information. Troubleshoots and engages in the work of staffing/compensation, benefits/onboarding, employee relations and leaves, professional development, and other areas as assigned. Compiles statistical data, prepares various written summaries concerning department activities. Coordinates, compiles, and evaluates data received from a variety of sources relating to the effectiveness of the assigned activity, program, or project. Responds to Open Records requests on behalf of People & Procurement Operations. Serves as liaison and maintains contacts with other University departments, students, faculty, staff, alumni, government officials, and distinguished guests. Periodically directs assignments of clerical or student worker staff, determining work priorities and evaluating progress. Performs other related duties as assigned.

Other Specifications:

Contacts include vendors, off campus agencies; other university departments and faculty, administrators, staff, and student employees. Performs research and prepares analytical reports, together with recommendations, on assigned subjects. Excellent written and oral communication skills and proofreading are necessary. Pr Position requires initiative, confidentiality, attention to detail and accuracy, and excellent communication, time management, and supervisory skills. Position may require travel to conferences.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/41823

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

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