Administrative Support Associate
University of North Carolina at Chapel Hill

Job Info

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Department:

Psychiatry - General-412202

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

11/11/2024

Application Deadline:

11/21/2024

Position Type:

Permanent Staff (SHRA)

Position Title:

Admin Support Associate - Journey

Salary Grade Equivalent:

GN04

Working Title:

Administrative Support Associate

Position Number:

20067961, 20067962

Vacancy ID:

P019812

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8:00am - 5:00pm. Occasional evenings during high volume times.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$35,001 - $44,014

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.

OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.

OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.

Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.

Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

Position Summary:

Flexible work arrangements, including virtual/hybrid work locations, are an integral part of the School of Medicine's Working Forward initiative. As such, this position's work location is designated as hybrid. Please note that the designated work location is subject to change based on the unit's business needs.

The Coordinator/Training Administrator's primary purpose is to provide administrative support to the Program Directors for the Child and Adolescent Psychiatry, Forensic Psychiatry, Consultation-Liaison Psychiatry, and Geropsychiatry Fellowship Training Programs. The Coordinator/Training Administrator for the Psychiatry Education Office (PEO) will also be coordinating graduation and orientation activities, processing applications, and managing resident information. Key duties include assisting with graduation ceremonies, scheduling orientation events, responding to inquiries, processing applications, arranging interview events, and maintaining accurate records. This role requires strong organizational and communication skills, the ability to handle multiple tasks, and discretion in managing sensitive information. Additionally, the coordinator will manage databases for evaluations and handle requests for verification of residency for current and former residents.

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Required Qualifications, Competencies, and Experience:

The position's responsibilities demand strong organizational, planning, and analytical skills; program planning and administration; as well as the ability to learn new web-based applications and utilities as necessary.

Ideal candidates will demonstrate the ability to practice effective communication skills, both oral and written; ability to plan and work efficiently; problem-solving skills and the ability to multitask; and experience handling confidential and/or sensitive information and managing calendars.

Preferred Qualifications, Competencies, and Experience:

Experience providing administrative support in a clinical environment. Ability to multitask and possess a high level of organizational skills with changing priorities and experience implementing systems preferred. Microsoft Office experience and the ability to create slides and presentations using PowerPoint. Scheduling/Organization experience preferred.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Evening work occasionally

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