Administrative Support Specialist
Florida Atlantic University

Job Info

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Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Administrative Support Specialist - Boca Raton, FL.

Summary of Responsibilities include:

• Provides general office support to the Financial Affairs Division. General office support includes daily operational needs, such as ordering and keeping inventory of office supplies, providing onboarding support to new Financial Affairs employees (assisting with owl card issuance/office key acquisition), coordinating requests for Division golf cart usage, liaising with other FAU departments as needed, and promptly following up on internal and external requests.
• Assists the senior Financial Affairs Division leadership and others, as directed by senior leadership, with administrative tasks, including drafting messages, memos, and other ad hoc special projects.
• Covers the Administration Building reception desk for the Financial Affairs Suite.
• Distributes all incoming mail to appropriate areas.
• Manages calendar for meetings and staff development activities and coordinates reservations for conference room use.
• Answers phone calls and directs walk-in inquiries/help requests.
• Assists Procurement with processing and scanning invoices.
• Collects and distributes p-cards in support of the Supplier/P-Card Coordinator.
• Collects, secures, and distributes gift cards in support of Procurement for Research.
• Verifies terminated employees issued P-Card and outstanding Cash Advance.
• Communicate/follow up with employees for incomplete P-Card expense reports.
• Provide back-up HR support for the Financial Affairs HR Partners. This includes assisting with hiring and recruitment processes. Provide guidance and training to the community on common financial affairs-related questions.
• Provide one-on-one training initiatives for Financial Affairs as needed/directed by management (all units of Financial Affairs) either in person or via Teams to assist end user's clients.
• Performs other job-related duties and projects as assigned.

FAU Benefits and Perks

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications and Skills:
Customer Service, Reception, Sales, and Client Service experience.Salary:$43,888 per year.College or Department:UPRO: Procurement / Accounts PayableLocation:Boca RatonWork Days and Hours:Monday - Friday 8:00 am - 5:00 pm.Application Deadline: 2024-11-14Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

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