AP Specialist
Roth Staffing Companies

Job Info

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Location: Southlake, TX

Department: Finance/Accounting

Reports To: Accounts Payable Manager
Job Summary:
We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This full-time position requires experience with high-volume invoice processing, 3-way matching, and proficiency in SAP. The ideal candidate will be responsible for managing the entire accounts payable cycle, ensuring accuracy and timeliness in processing invoices, and maintaining strong relationships with vendors.
Key Responsibilities:

Invoice Processing:

Handle high-volume invoice processing with efficiency and accuracy.

Perform 3-way matching of purchase orders, receiving reports, and vendor invoices.

Ensure invoices are coded correctly and approved in accordance with company policies.

Payment Management:

Prepare and process electronic transfers and payments.

Reconcile processed work by verifying entries and comparing system reports to balances.

Maintain vendor records and manage vendor payment schedules.

Dispute Resolution:

Investigate and resolve discrepancies or issues related to invoices and payments.

Communicate with vendors and internal departments to resolve payment issues and discrepancies promptly.

Financial Reporting:

Assist in month-end closing by preparing account reconciliations and accruals.

Maintain accurate and organized accounts payable records and documentation.

Prepare reports and summaries for management review.

Compliance and Controls:

Ensure compliance with company policies, procedures, and internal controls.

Adhere to regulatory requirements and accounting principles.

System Management:

Utilize SAP for accounts payable processing and management.

Update and maintain vendor information in the SAP system.

Continuous Improvement:

Identify opportunities for process improvements and implement best practices in accounts payable operations.

Participate in special projects and initiatives as required.

Qualifications:

• Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 2 years of experience in accounts payable, with a focus on high-volume invoice processing and 3-way matching.
• Technical Skills: Proficiency in SAP is required. Strong knowledge of Microsoft Office, particularly Excel.
• Knowledge: Familiarity with accounting principles and practices, including GAAP.
• Analytical Skills: Excellent attention to detail and strong analytical abilities.
• Communication: Effective verbal and written communication skills.
• Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Additional Information:

• Work Environment: Onsite

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This job has expired.