Assistant Director, Finance and Reporting
Dartmouth College

Job Info

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Posting date:

09/18/2024

Open Until Filled:

Yes

Position Number:

1126137

Position Title:

Assistant Director, Finance and Reporting

Department this Position Reports to:

Arts & Sciences Finance Center

Hiring Range Minimum:

$104,900

Hiring Range Maximum:

$125,000

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:

Monday - Friday
8 am - 5 pm

Location of Position:

Hanover, NH 03755

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

The Assistant Director of Finance and Reporting manages a team of finance professionals to meet the financial analysis and reporting needs of the Arts & Science Division. As a key technical expert, the Assistant Director oversees policy and process questions, handles invoice/payment requests, oversees OCP bank accounts, manages cash advances, and troubleshoots special requests. The role includes preparing reports and financial studies, alerting management to significant variances, and resolving compliance issues. The Assistant Director provides A&S leadership with key financial insights, analysis and reporting for strategic decisions.

Required Qualifications - Education and Yrs Exp:

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

Education

• Bachelor's degree in finance, accounting, or a related field.

Experience

• Minimum of 7+ years of experience in finance or accounting, with a proven track record in a similar role.

Skills & Knowledge

• Excellent leadership and team management skills.
• Strong knowledge of financial reporting and data analysis.
• Strong communication and decision-making skills.

Preferred Qualifications:

• Master's degree or professional certification (CPA, CMA).

Department Contact for Recruitment Inquiries:

Maria Anderson

Department Contact Phone Number:

Maria.D.Anderson@dartmouth.edu

Department Contact for Cover Letter and Title:

Maria Anderson, Chief Finance & Operations Officer

Department Contact's Phone Number:

603-646-2659

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/75764

Description:

Financial Planning & Analysis:

• Manage the financial planning and analysis efforts to support divisional leadership, providing insights and recommendations to drive strategic decision-making.
• Manage and process requests for access to financial systems, including the General Ledger (GL) and HRMS, ensuring appropriate permissions and security.
• Conduct comprehensive analyses of the General Ledger to research variances and prepare detailed financial reports for senior management.
• Perform in-depth monthly and quarterly analyses on departmental and divisional accounts to identify, document, and explain variances between actuals and projections.
• Oversee the preparation of monthly and quarterly reconciliations and analyses for assigned accounts, ensuring accuracy and timely correction of any discrepancies.
• Conduct thorough year-end account analyses to verify the accuracy and integrity of financial information and support year-end closing processes.
• Prepare and review complex journal entries to ensure accurate financial reporting and compliance with accounting standards.
• Develop and maintain dashboards and analytical tools to monitor financial performance and key metrics.

Percentage Of Time:

30%

Description:

Reporting:

• Manage the reporting and analysis functions, making strategic decisions about necessary reports and engaging in frontline discussions.
• Respond to policy and process inquiries from the Procurement team.
• Assist the Advancement Office with gift recording and process requests.
• Conduct mail merges for specific faculty award recipients.
• Provide data and analytical support for leadership.
• Automate reporting processes to improve efficiency.
• Eliminate redundant reporting practices.
• Oversee the preparation and accuracy of monthly, quarterly, and annual financial statements.
• Ensure timely and precise reporting to senior management and stakeholders.
• Prepare ad hoc reports as requested.
• Assist in preparation of workforce analysis for FTEs, overtime, and temporary staffing as assigned.
• Develop reports to help faculty and A&S leadership track expenditures against funding sources.

Percentage Of Time:

30%

Description:

Compliance & Risk Management:

• Maintain compliance with local and federal financial regulations.
• Be the subject matter expert on all policy and regulatory compliance matters.
• Conduct internal audits to ensure adherence to financial policies and procedures.
• Identify and manage financial risks, implementing strategies to mitigate them.

Percentage Of Time:

10%

Description:

Team Leadership:

• Supervise, mentor, and develop the finance team staff.
• Provide guidance and training on financial processes, systems, and best practices.
• Foster a positive, collaborative, and high-performance team environment.
• Collaborate with other departments to provide financial insights and support strategic initiatives.
• Optimize financial processes and systems to enhance efficiency and effectiveness.
• Train and develop analysts, ensuring continuous professional growth.

Percentage Of Time:

20%

Description:

Customer Service:

• Respond to questions, interpret, analyze, and report on financial data.
• Serve as a liaison between the Finance Center and the Controller's Office to manage, analyze and reconcile capital expenditures.
• Advise and monitor the appropriate use of funding sources, restrictions, and account coding.
• Guide faculty and staff on the use of the Chart of Accounts.
• Participate in the billing process, including reviewing rate documentation and billing estimates.
• Review and approve expense reimbursements and prepare and process journals.
• Manage the ACCESS commitment database.

Percentage Of Time:

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

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