Associate Director of Event Operations
Stanford University

Job Info

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Associate Director of Event Operations🔍Graduate School of Business, Stanford, California, United StatesNew📁Marketing📅15 hours ago Post Date📅104040 Requisition #Stanford's Graduate School of Business (GSB) has built a global reputation based on its immersive and innovative management programs. We provide students with a transformative leadership experience, pushing the boundaries of knowledge with faculty research and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.

The Event Operations team within the Facilities & Hospitality department of Stanford Graduate School of Business seeks an experienced and highly skilled Associate Director of Event Operations to provide leadership and direction for new and current event programs and projects for the team. Working closely with the Director, contribute to the development of strategic plans and long-term objectives. Develop and mentor staff, providing opportunities for professional growth and ensuring the efficient operation of events and programs. This position takes a leadership role in directing a highly collaborative team that manages a portfolio of events and programs, working with a diverse constituency of staff, faculty, and students to produce high-quality, logistically precise events. It is essential to have excellent judgment, integrity, flexibility, and creativity, as well as a positive attitude, the ability to collaborate and consult, and a good sense of humor. If you are an experienced leader with outstanding event planning expertise, ready to take-on new challenges in higher education, this is a position for you.

The GSB campus properties include the Knight Management Center and GSB Residences on 19.5 acres with nearly 700K sq.ft. of buildings that support academic and administrative functions, student and executive residential experiences and food service programs. The Schwab Residential Center is a 24-hour, 7-day/week residence, conference center. Your primary responsibilities include:

Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.Provide strategic leadership for the creation, development, and execution of events.Build effective and focused event planning teams; create strong morale and team spirit.Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions. This includes virtual, hybrid and in-person events.Work cross-departmentally to prepare and manage complex program budgets and ROI proposals.Delegate routine and important tasks and decisions while assuming final responsibility for event logistics through effective team management.Analyze successes and failures and implement improvements; marshal resources to accomplish goals.Scope the length and difficulty of tasks, projects, and events; help the team break down work into process steps. Identify opportunities for synergy and integration.Develop strategies to schedule programs and events into appropriate GSB venues and recommend alternative non-GSB venues. Resolve scheduling conflicts and optimize venue reservations, working closely with GSB partners.Develop on-going relationships with internal and external partners.

To be successful in this position, you will bring:

Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.Demonstrated history in creating innovative event planning strategies and successful event collaborations.Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.Superior verbal and written communication skills.Skilled at developing a staff of professionals and support personnel. Includes selection, motivation, and leadership of staff, as well as evaluation and development.Exceptional customer service skills with the ability to cultivate professional business partnerships.Proficient in managing virtual and hybrid events including Zoom meetings and Webinars and/or willingness to learn.Knowledge of Microsoft Office suite and knowledge of cloud applications such as Google suite. Willingness to learn department reservation system and other applications.Ability to work occasional evenings and weekends.This is a fully onsite position with the potential to work remote one day per week.

In addition, preferred requirements include:

Experience in venue managementPlease submit a cover letter and résumé along with your online application.

The expected pay range for this position is $110,000 to $148,000 per year. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.Why Stanford is for YouStanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:

Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issuesA caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.Discovery and fun. Visit campus gardens, trails, and museums.Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!

We pride ourselves in being a culture that encourages and empowers you.The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information

• Schedule: Full-time
• Job Code: 4885
• Employee Status: Regular
• Grade: J
• Requisition ID: 104040
• Work Arrangement : On Site

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