Department Administrator (Program Management Specialist)
Indiana University

Job Info

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Department

SECOND LANGUAGE STUDIES (BL-SLS-IUBLA)

Department Information

Learning a second language or other foreign languages is a rich and fascinating process involving linguistic, psychological, cultural, and social dimensions. Our department is dedicated to the study of the structure, acquisition, and use of nonnative language, both in the classroom and in contexts offering direct contact with native speakers.

Job Summary

Department-Specific Responsibilities

• Provides oversight of day-to-day operations, which include analyzing current and future operations and providing recommendations and innovative changes as needed, including graduate admission.
• Provides training to support staff on departmental operations, as well as monitoring their work for accuracy and completeness.
• Answers questions regarding departmental and university operations, policies and procedures from faculty, staff, as well as internal and external constituents.
• Resolves any issues that may arise regarding operational procedures and policies.
• Oversees departmental program and project activities, including TEPAIC coordination, conferences, special programs, graduate events, and guest speakers.
• Collaborates with the Registrar concerning the preparation of the schedule of classes specifically the accuracy of courses offered and instructors of record for the department.
• Monitors class enrollments.
• Prepares, analyzes, and creates departmental reports and materials.
• Acts as department Payroll Processor and HRMS e-doc processor.
• Coordinates web changes and updates.
• Fosters an atmosphere of cooperation and collegiality within all areas of the department.
• Responds to persons needing assistance from the department.
• Coordinates faculty recruitment, orientation, leaves, and annual reviews.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them.
• Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program.
• Writes grant reports.
• Administers program budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Preferred

• Some related experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$43,000 - $44,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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