Event Planning Specialist
MMC

Job Info

---

We are seeking an ambitious, energetic, creative, and enthusiastic Event Specialist to join our Marsh McLennan Global Events team! This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. This person should be a team player who is passionate about hospitality, detail oriented, and highly creative.

This is a full-time position that will require at least 3 days in the office based in our Midtown Manhattan location.

We will count on you to:

• Lead planning of individual meetings and events as assigned, establishing the vision, and overseeing the ideation, planning, and execution process while in partnership with internal stakeholders.
• Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces.
• Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation.
• Deliver start-to-end event services (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, event branding, mobile apps, off-site activities, branded items, shipping, compiling and distributing electronic briefing documents and on-site set-up and supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and other third-party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs.
• Post-Event Evaluation: gather feedback from attendees, analyze event metrics and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking, and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have:

• Bachelor's Degree with a minimum of 5 years of Event Management experience
• Live in NYC tri-state area
• Experience in both working in person and hybrid events.
• Strong knowledge of Microsoft Office - Word, Excel, and PowerPoint.
• Willing to travel to various locations for site-visits and on-site management of events.
• Willingness and ability to work a flexible schedule that will include evenings, weekends, and extended hours during event seasons.

What makes you stand out:

• Creativity - Ability to think of new ways to impact our events.
• Strong presentation, negotiation, and interpersonal skills.
• Experience with meeting management software such as Cvent is a plus.

Why join our team:

• We help you be your best through professional development opportunities, interesting work, and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients, and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.

The applicable base salary range for this role is $64,500 to $128,900.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

---