Events Project Coordinator (Student Life Coordinator)
Indiana University

Job Info

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Department

SICE ADMINISTRATION (BL-INAD-IUBLA)

Department Information

The Luddy School of Informatics, Computing, and Engineering is world-renowned as an innovative leader in the teaching and research of the use of technology to solve real-world problems. We focus on what is possible and take a broad view of computing and information technology education and research. The Luddy School also prides itself on its welcoming, inclusive atmosphere that encourages collaboration while respecting individual ideas and expression.

Job Summary

Department-Specific Responsibilities

• Works with the Director of Student Engagement and Success to coordinate and implement various events that support the following areas: Student Organizations, International Experiences, Luddy School of Informatics, Computing, and Engineering Living Learning Community, graduate and undergraduate student events, and special populations.
• Coordinates and oversees projects to ensure timely and effective project development and completion.
• Manages program and project planning and execution, including needs assessment and goal setting for events such as the Luddy School of Informatics, Computing, and Engineering Induction Ceremony, Direct Admit Student Orientation, Graduate Student Orientation, etc.
• Contributes to budget planning and supports the financial management of all student organizations, including monitoring, verifying, and reconciling expenditures.
• Processes invoices and bills, records transactions, prepares reports, and maintains comprehensive event documentation.
• Oversees record keeping and file maintenance for programs and projects, ensuring accurate documentation of activities and timely processing and delivery of materials.
• Verifies and analyzes data accuracy, resolves discrepancies, and addresses any issues that arise.
• Coordinates and attends meetings; manages internal and external communications as needed.
• Handles all aspects of travel arrangements for the Director of Student Engagement and Success, Associate Dean for Undergraduate Education, and students participating in technology tours, conferences, and hackathons.
• Processes reimbursements for out-of-pocket and travel expenses.
• Organizes lunches and large events for both the Assistant Dean of Student Services and Director of Student Engagement and Success.
• Oversees purchasing of materials for the Living Learning Center, the Director of Student Engagement and Success, and the Assistant Dean for Student Services.
• Schedules and maintains calendars for the Director of Student Engagement and Success and the Associate Dean for Undergraduate Education
• Provides advice to participants.
• Serves as a liaison.
• Acts as a resource person by performing research, analyzing information, providing documentation, and preparing records.

General Responsibilities

• Assists with administrative needs related to the daily operations, planning, and implementation of student life initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
• Serves as a liaison to campus partners for cross-departmental student life initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports.
• Provides directions, support, and information to student organization representatives and other visitors to the department.
• Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
• May assist with ordering or creation of promotional materials for student organizations.
• May provide guidance to other Student Life Coordinators.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years in office environment, higher education, or related field

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Highly thorough and dependable
• Demonstrated ability to maintain confidential information
• Demonstrated customer service skills
• Possesses flexibility to work in a fast paced, dynamic environment
• Articulate and responsive to colleagues
• Commitment to working with people from diverse backgrounds and commitment to cultural competency

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$33,000 - $47,000 per year based on experience

Work Hours

8:00AM - 5:00PM Monday through Friday

Occasional evening and weekend work is required.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Student Services

Job Family: Student Life
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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