Financial Admin Leader, Auxilary Business Services
Indiana University

Job Info

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Department

AUXILIARY SERVICES ADMINISTRAT (BA-AXAD-IUBLA)

Department Information

Auxiliary Business Services is a diverse group of organizations that provide essential services to students, faculty, and staff, in support of the university's academic mission on the Bloomington campus. Our Shared Service Center focuses on providing efficient and effective administrative services to help these organizations achieve their goals. The Shared Service Center provides services related to finance, purchasing, and payroll.

Job Summary

The Finance Director will be the lead accountant and budget strategist for Indiana University's largest auxiliaries: housing and hospitality on the Bloomington campus. This individual will lead a finance and accounting team and serve as a thought leader for the organization. The Finance Director manages an annual operating budget of approximately $175M and ensures financial practices align with organizational goals.

Department Specific Responsibilities

• Analyzes various rates and pricing practices submitted by departments, interprets financial implications, and recommends pricing and general financial strategies.
• Facilitates analytical studies as requested, including room rental determination, maintenance labor utilization, labor cost studies, and dining services cost studies.
• Conducts research, analyzes data, identifies trends, and coordinates the development and preparation of various annual and long-range financial reports.
• Projects year-end financial balances and prepares reports.
• Performs ratio and variance analysis of financial data.
• Monitors and forecasts cash balances and analyzes debt service and bond sinking fund accounts.
• Reviews general ledger postings and monthly financial reports to ensure accuracy of entries completed by employees both internal and external to the auxiliary units.
• Compares actual to budgeted financial data and explains material deviations.
• Collaborates on significant variances to provide explanations and recommend process changes to support fiscally sound policies.
• Conducts audits to evaluate the efficient utilization of resources and makes recommendations for improvements when appropriate.
• Oversees budget preparation for housing and hospitality organizations with an annual budget of $175M.
• Analyzes prior year budgets, revenue projections, and other relevant factors.
• Evaluates scenarios to account for changes in operational needs and goals, making informed budgetary recommendations.
• Provides guidance and oversight throughout the budget preparation process.
• Assists in developing and implementing divisional financial policies and procedures by identifying areas of risk.
• Collects and analyzes financial data related to debt reserves, major repairs, revolving and projected budgets, data systems, and other relevant areas.
• Researches and evaluates accounting models and practices and formulates recommendations for improvement.
• Oversees the development, maintenance, and revision of the organization's accounts and systems for monitoring financial activities, including reviewing the accounting structure for housing and hospitality.
• Provides leadership and mentorship to the finance and accounting team, fostering a collaborative and growth-oriented work environment.
• Encourages professional development through training, workshops, and continuing education opportunities.
• Fosters a collaborative work environment by promoting open communication, teamwork, and cross-departmental partnerships to ensure alignment with organizational strategies and goals.
• Develops and motivates staff to perform their roles efficiently and effectively.
• Other duties and responsibilities may be assigned, including work in other functional areas, to cover absences, equalize peak work periods, or otherwise to balance the workload.

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Controls all expenditures and statements of accounts to ensure regulatory compliance and fiscal integrity.
• Manages complex revenues including internal and external sources.
• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.
• Monitors functional area budgets and reports any significant deviations from approved budgets. Develop budgetary policies and procedures.
• Responsible for supervising business support personnel.
• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
• May oversee and direct a variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree

WORK EXPERIENCE

Required

• 4 years related functional experience
• 1 year of management experience

Preferred

• 4 years of financial experience in a large industry or organization with an emphasis on activity-based costing or managerial accounting¿

LICENSES AND CERTIFICATES

Preferred

• Certified Public Accountant (CPA) license strongly preferred

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Excellent organizational skills
• Excellent collaboration and team building skills
• Effectively coaches and delivers constructive feedback
• Instills commitment to organizational goals
• Demonstrates excellent judgment and decision-making skills
• Effective conflict management skills
• Builds and manages effective teams
• Experience using large-scale financial platforms in and/or for a variety of financial operations
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
• Ability to mine data from multiple sources and integrate into usable formats
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planning

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation.

Work Location

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

$110,000 to $120,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Sr. Operational

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

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Telephone: 812-856-1234

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