Graduate Academic Program Specialist
Florida State University

Job Info

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Job Title: Graduate Academic Program Specialist
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 58267
Department

Educational Leadership & Policy Studies in the College of Education, Health, and Human Sciences

Responsibilities

Recruitment: Prepare and participate in recruitment events on campus and off campus. Communicate with prospective students about admission and program requirements and answer questions from students. Update the faculty with the recruitment activities and the level of interest for each program.

Admissions: Serve as liaison with the Admissions Office. Communicate with applicants about admission process and requirements. Maintain and evaluate admission statistics for the programs, including GRE score tracking, GPA tracking, and related information. Update the faculty with application statistics. Oversee the admission file processing on SLATE and inform the faculty when they are ready for review. Coordinate readmission process by informing the readmission requirements to the students and faculty. Maintain and update admission websites. Convert admissions files into permanent student files and maintain updated and accurate inventories of these files.

Advising: Advise and counsel graduate students regarding all academic aspects of the program including: monitoring student progress, policies and procedures related to coursework, deadlines, time lines, signatures, programs of study, certifications, and graduation. Assist students with registering for courses based on their POS. Manage all GA, scholarship, and fellowship applications and communicate the status and decision with students.

Program Coordination: Coordinate the paperwork required by OASIS for each program. Maintain and update the program databases including admission, course completion status and grades, graduation requirements, and academic status. Assist with student and alumni surveys to inform the program improvement. Maintain and update the program websites and oversee the program listserv. Attend the program meetings and take minutes when needed. Establish and maintain close liaison with Graduate Studies, Admissions, the Center for Global Engagement, and COE OASIS to be informed of new policies and requirements. Advise faculty on the university and COE-level academic policies and procedures for graduate students and work with the program directors and chair to ensure implementations. Make recommendations on new/updating policies for the programs and department as needed. Coordinate and assist in preparation of scholarships and annual evaluations of departmental graduate assistants. Create and update course schedules for all ELPS programs. Assist with Certificate programs, including but not limited to gathering and disseminating information to faculty and students. Provide assistance with any other areas as needed and requested by program faculty, department chair or office manager.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to interpret academic program requirements and provide advice.
• Ability to prioritize, organize, and perform multiple work assignments simultaneously.

Contact Info

Adam Ware
ajware@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting salary $44,056; commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is based in Tallahassee and is eligible for a hybrid work schedule.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

This job has expired.