Procurement Specialist I
Florida State University

Job Info

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Job Title: Procurement Specialist I
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 58167
Department

Procurement Services

Responsibilities

This entry-level position is responsible for performing general procurement related responsibilities with a focus on reviewing and processing a wide range of requisitions under $25K for the procurement of goods and services, reviewing change order requests, discrepancies, and supporting university-wide procurement activities while ensuring money is spent wisely per the legislature and the University Board of Trustees.

• Reviews basic requisitions and processes purchase orders under $25K, and works with other Procurement Specialists or Strategic Category Managers for requests that may exceed $25K. Contacts department stakeholders to obtain further information or documentation missing from requisitions, and assists departments with properly entering requisitions into SpearMart. Elevates non-standard questions, discrepancies, and issues through senior team members or management for resolution.
• Develops and prepares basic requests for quotes. Solicits and analyzes price trends, market changes, and data from quote responses. Benchmarks contract pricing to determine the best source of supply in accordance with prudent business practices and as required by law. Consults with departments and/or senior team members, makes award decisions for quotes and provides technical analysis of requests and offers and recommends solutions to reduce costs or improve efficiency. Identifies new sources of supply and engages with new suppliers focusing on customer needs.
• Manage purchase orders with suppliers to ensure supplier compliance; analyzes basic supplier change requests to existing contracts and approves or denies changes or revisions. Contacts department stakeholders or Requesters to obtain further information regarding changes. Works with other Procurement staff to help facilitate requests. Elevates non-standard questions, discrepancies, and issues through senior team members or management for resolution.
• Develop and maintain constructive and cooperative working relationships with colleagues, management and stakeholders. Act in a consultative role with departments by determining how Procurement Services can assist in achieving department/customer goals by understanding their unique procurement needs, and developing sourcing plans and strategies that best meet those needs.
• Provides basic training to campus departments on entering requisitions. Drive changes by simplifying specifications and introducing standardization where applicable. Drive implementation of preferred supplier relationships by providing education and outreach to campus departments on available contracts. Act as a liaison to resolve purchase order issues between supplier, departmental representatives and Disbursements.
• Maintain expertise and create goals for professional development in an effort to continuously improve and broaden knowledge in the procurement of goods and services. Keep up-to-date on new products, technologies, cost trends, market conditions and possible improvements of procurement techniques and procedures. Performs additional duties or reports as may be assigned.

Qualifications

Bachelor's degree and one year of experience; or a high school diploma or equivalent and five years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Preferred 1+ years procurement or customer service experience
• Strong customer service skills
• Ability to communicate effectively to internal partners and external suppliers to appropriately explain various policies and procedures
• Experience multi-tasking and organizing work based on deadlines and priority
• Strong attention to detail
• Ability to establish and maintain professional working relationships

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary ranging from the mid $40,000s to mid $50,000s commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This position is based in Tallahassee and is eligible for a hybrid work schedule.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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