Project Administrative Coordinator (Project Management Coordinator)
Indiana University

Job Info

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Department

GENERAL ADMINISTRATION (NW-GENA-IUNWA)

Department Information

"Be ready to revise any system, scrap any method, abandon any theory, if the success of the job requires it." Henry Ford

The Office of Administration team prides itself on excellent customer service, integrity, and honesty. We are centered on teamwork and providing first-rate quality, professional, and responsive management of several units including auxiliary services, facilities services, facilities planning, project management, and real estate services to the campus community and visitors from the surrounding community.

Job Summary

IU Northwest is actively seeking a Project/Administrative Coordinator for the Office of Administration. Do you have a passion for improving systems and have an entrepreneurial spirit, then we are looking for you to fill this role!

Department-Specific Responsibilities

• Responsible for the administration of campus Parking Operations and will assist in daily administrative & financial support of the Office of Administration.
• Frequently communicates with campus constituents on project statuses, ensuring that projects go smoothly and meet deadlines. The public-facing role provides administrative support, including but not limited to monitoring departmental e-mails, phone, and in-person transactions.
• Keeps the team updated.
• Provides financial support for the department.
• Keeps a day-to-day task tracker, maintains the project resources.
• Manages the project communication channels.
• Facilitates procedural/operations-focused projects on campus and is not a construction or programming-centric role.
• Provides support for the Office of Administration functions, resources allocation, and communication.
• Performs and provides a variety of administrative tasks to support the function of the Office of Administration, exercising confidentiality, tact, and diplomacy.
• Monitors and directs incoming calls, mail, and e-mails promptly, courteously, and accurately.
• Performs financial support for the department's daily operations. Areas include, but are not limited to purchasing, account payable, and receivables. Investigate, resolve, and reconcile account transactions.
• Facilities solutions to complex, cross-functional issues and communicates developments to stakeholders.
• Participates in the development and implantation of administrative standards, polices, and practices for the organization and makes process improvements as needed.
• Performs duties related to maintaining the departmental website and various administrative software programs, coordination of departmental events, and provision of general support of campus operations.
• Performs other duties as assigned.

General Responsibilities

• Coordinates support for project management activities, resource allocation, and communication.
• Develops a schedule designed to meet necessary deadlines and communicates with team members.
• Monitors project progress and handles moderately complex issues that arise.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Collaborates with cross functional teams with varying levels of seniority and experience to support various programs.
• Performs a variety of administrative skills and prepares correspondence related to the project.
• Maintains a detailed, organized file and records system.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 2 years of relevant experience.

SKILLS

Required

• Demonstrates project management skills.
• Proficient communication skills.
• Excellent collaboration and team building skills.
• Demonstrates time management and priority setting skills.
• Effective interpersonal skills.

Preferred

• Self-starter/Entrepreneurial spirit.
• Adaptable and ability to be self-aware to know what needs to be done for the project.
• Quick learner.
• Provides a variety of skill sets.
• Intermediate accounting and financial skills.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Maintain a high degree of professionalism.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Job activities and/or office functions will require regular movement throughout campus.

Work Location

Gary, Indiana

Advertised Salary

$20.00 - $22.00 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

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