Senior Coordinator, Workforce Development
Joliet Junior College

Job Info

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Position Title:

Senior Coordinator, Workforce Development

Job Description:

POSITION TITLE:Senior Coordinator, Workforce Development
STATUS:Full time
DEPARTMENT:Workforce Development
DIVISION:Academic Affairs
CLASSIFICATION:Exempt
UNION:Non-union
REPORTS TO:Manager, Workforce Skills
PLACEMENT: Professional staff, Grade S09
MINIMUM PAY RATE: $57,964 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Responsible for meeting grant guidelines and performance measures under the Workforce Innovation and Opportunity Act, the Department of Commerce and Economic Opportunity, and the Department of Labor. Plan and coordinate programs so the institutional goals, objectives and requirements of the state and federal laws and regulations are met and contracted services provided. Duties include but not limited to: carrying out client support services, intake and assessment of students' needs, student data management and reporting, advising, registration, and training of grant funded individuals and writing grant proposals. Serve as liaison to other specialists within department to promote visibility of the program. Ensure ongoing referrals and effective utilization of services to meet program and contract enrollment and outcome goals. Represent the college and its programs and services at on and off campus recruitment activities.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1. Develop policies, guidelines, and systems to ensure an effective operation of the grants process.
2. Interview My Future, Dislocated Worker and Adult applicants and determine eligibility for assistance according to grant rules and regulations. Maintain confidentiality of records.
3. Assess participants and determine appropriate training, retraining, and employment needs; design individualized training and employment plans; monitor adherence to plans through a case management orientation.
4. Promote the vocational assessments and testing services to various population groups through a variety of assessment instruments and techniques.
5. Issue individual training account awards according to policies, approved training vendors and programs, and availability of funds. Advise and register students for classes.
6. Monitor client vouchers to ensure invoices are timely and accurately paid per the guidelines of the grant.
7. Incorporate technology into the delivery of services; adhere to all management information system and record keeping requirements; maintain files and verify documentation.
8. Coordinate marketing, recruitment, and outreach initiatives; develop promotional materials and advertising strategies; facilitate rapid response.
9. Develop relationships with local economic and community development groups, chamber of commerce, units of government, business, labor, community-based organizations, etc. to build workforce development partnerships.
10. Design organizational systems and processes to meet performance measures; monitor progress and take corrective actions as needed.
11. Analyze and monitor client and program data to successfully exit clients and maintain performance measure standards.
12. Manage internship placements to adequately meet client expenditure requirements of the My Future WIOA grant. Establish relationships with employers, secure internships site and complete all necessary documentation required by the WIAO grant and JJC.
13. Write grant proposals and analyze, evaluate and report statistical data and student outcomes. Participate in grant writing and grant-proposal development with outside organizations to facilitate project development, grant application and proposal submission.
14. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS
1. Bachelor's Degree in counseling, education, human resource development, business, or related field.
2. Three (3) years of professional work experience. Familiarity with the Workforce Innovation and Opportunity Act.
3. Strong organizational and project management skills with the ability to coordinate activities simultaneously.
4. Detail-oriented, creative, self-motivated and flexible individual with ability to work effectively with people, handle multiple tasks and responsibilities simultaneously and produce high quality work.
5. Effective oral, written and interpersonal skills.
6. Knowledge of workforce preparation strategies and vocational and basic skills assessment; knowledge of special population needs and resources, vocational and academic advising, development and delivery of workforce related activities.
7. Customer focused and learner centered.
8. Strong personal computer and technology skills and knowledge of Microsoft Office suite.
9. Evening and/or weekend work commensurate with demand. Local travel required.
10. Ability to effectively build and maintain relationships. Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
11. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATION
1. National Career Readiness Certificate.
2. Experience with case management system.
3. One (1) year of experience with results-oriented career advising.
4. Content specific workshop development and facilitation.
5. English and Spanish verbal and written communication proficiency.
6. Demonstrated multicultural competence.

PHYSICAL DEMANDS
1. Normal office physical demands.
2. Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS
* Duties are performed indoors in the usual office and/or outdoor environment.

Full Time/Part Time:

Full time

Union (If Applicable):

Scheduled Hours:

40

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