Sr. Legal Assistant/Legal Operations Manager
Beacon Hill Staffing Group, LLC

Job Info

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Beacon Hill Legal is seeking a Sr. Legal Assistant/Legal Operations Manager for our client a global corporation. This role is perfect for a hard-charging, organized, responsive, self-motivated individual that enjoys being the point person for a fast-paced legal team. To be successful in this role, one must be a perfectionist who is detail-oriented, adaptable, able to work with changing priorities and deadlines, and energized by tackling problems and devising solutions. Supporting the entire legal team and ensuring a smoothly functioning department is the backbone of this role, which is the glue that keeps this group running smoothly. This position operates with a high degree of autonomy reporting directly to the Chief Legal Officer. This is a results-oriented team with a positive culture in a collaborative environment. The ideal candidate is someone who wants to be a subject matter expert (Coupa, Legal Tracker, Net Documents, Office 365 Suite), thrives on constant learning and growth, is energized by new challenges and opportunities, and thinks like an owner.

ESSENTIAL DUTIES (What do you have to be able to do to achieve the desired results of your job? Include management

and leadership responsibilities for work team leaders.)

Provide administrative support to CLO and attorneys:

• Assertively manage department budget, billing, accruals, and expense management processes
• Monitor and timely direct all communications sent to DL-Legal Correspondence folder
• Document and file preparation and management
• Calendaring and travel

Provide operational support to Legal Team:

• Administer department matter management systems (Legal Tracker, NetDocuments)
• Develop and maintain department processes, including those related to recruiting, onboarding, offboarding, and training of team members
• Prepare department metrics, reporting, and dashboards
• Administer timecards, time off requests, and vacation schedule
• Partner with IT to manage department hardware and software
• Manage subscriptions, software licenses, and memberships
• Onboard and offboard vendors, consultants, and outside counsel, manage vendor and firm A/P and accruals
• Administer department contacts and calendars
• Plan meetings and events

MINIMUM REQUIREMENTS (What is required to perform the Essential Duties?)

• Bachelor's Degree or equivalent professional related experience of 3-5 years preferred
• Adept in MS Office 365 (Excel, Word, Teams, and PowerPoint) and Acrobat
• Exceptional written, verbal, and interpersonal skills
• Strong Office Technology
• Expertise with document management systems and matter management systems a plus
• Expertise with Coupa, NetDocuments and/or Legal Tracker a plus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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