Sr. Project Coordinator
University of Miami

Job Info

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Current Employees:

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The University of Miami is currently seeking a Senior Project Coordinator to work at Soffer Clinical Research Center in Miami. The incumbent coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

Core Job Functions

1. Assists with the assignment of tasks to internal teams to include schedule management.
2. Assists with budget preparation and tracks all project related expenditures.
3. Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4. Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.
5. Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6. Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7. Organizes, attends and participates in project meetings.
8. Prepares necessary presentation materials for project meetings.
9. Records minutes and takes detailed notes during meetings.
10. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11. Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• He/she will be the interface person between all aspects of the intervention and all aspects of the research to assist the Principal Investigator in monitoring and the implementation level of all aspects of the studies.

• He/she will be responsible for overseeing all aspects of the day-to-day management of the studies including supervision of personnel, control of participant's incentives, and implementation including, implementation science data collection and discussion group presentations.

• He/she will monitor all aspects of the relationship with corporations, community members and study personnel.

• He/she will be involved in collecting and analyzing qualitative information (focus groups in depth-interviews).

• He/she will be responsible to make sure that all Human Subject Protection procedures are in place (consent and confidentiality).

• He/she will actively recruit potential participants.

• He/she will administer audio-assisted questionnaires for data collection.

• Travel with your own transportation to off-campus sites to perform assessment related activities.

• Responsible for maintaining accurate data on all record keeping forms.

• Participate in all training activities; attend to the implementation of the previously described duties.

• Make phone calls to contact participants for assessments.

• Transport data collection equipment.

• Handle computers, laptops and other equipment.

• Perform other duties as assigned.

• Conduct outside activities with families participating in the study intervention.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education:

High school diploma or equivalent

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

• Ability to communicate effectively in both oral and written form.

• Ability to maintain effective interpersonal relationships.

• Ability to work independently and/or in a collaborative environment.

• Ability to accurately prepare and maintain records, files, reports and correspondence.

• Ability to understand and follow instructions.

• Skill in completing assignments accurately and with attention to detail.

• Ability to manage a budget and work within the constraints of that budget.

• Ability to process and handle confidential information with discretion.

• Proficiency in computer software (i.e. Microsoft Office).

Department Specific Qualifications

• High School Diploma.

• Current, valid Florida driver's license.

• Be willing to use own transportation for work purposes.

• Experience working with pharmacy chain companies preferred.

• Experience working with underserved Latinos and do outside activities with them preferred.

• Be flexible with work schedule and/or able to work with open schedule.

• English and Spanish preferred.

• At least two-year experience working in research setting with Latinos preferred.

• Interviewing skills and strong interpersonal verbal skills preferred.

• Basic computer skills, experience working with basic software such as Word and Excel, and experience with implementation science research is essential.

• Be willing to undergo required trainings and possess ability to establish and maintain positive relationships with research partners.

#LI-FA1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:Full timeEmployee Type:StaffPay Grade:c104

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